Batches, instalments and test marks in one register
Elevate ERP runs the office side of a coaching institute: batches as classes and sections you name yourself, instalment schedules with late-fine rules, numbered receipts and online collection, test marks and report cards, attendance registers and shortage letters, and faculty study material in a student portal. It is a single-centre product with no test-series analytics, and both of those are set out below in the same detail.
What a coaching institute gets
Every line below names something you can open in a demo and watch work. Where a capability is real but partial, the limit is in the same sentence.
Batches, named the way you name them
A batch is a class with sections under it, and you type both names yourself — "JEE Advanced 2027", "Dropper Morning", "Foundation IX-B" all work. Each section carries a capacity and an owning faculty member, can be renamed later, and refuses to be deleted while a student is still allocated to it. That is the whole model: there is no separate batch entity to learn, and no fixed grade names to fight.
Instalments and counter collection
Monthly instalment schedules, a late-fine rule per fee head with its own grace period and cap, and counter collection by cash, cheque, DD, card, net banking or UPI — each payment producing a numbered receipt PDF, on A4 or an 80mm thermal roll. Receipts are numbered from a single counter so there are no gaps, and a reprint is watermarked DUPLICATE. Cheque is a payment mode at the counter and nothing more: there is no post-dated cheque register and no clearing or bounce lifecycle.
Online collection and a UPI QR that carries the amount
Collection runs through your own Razorpay, PhonePe or Paytm merchant account, so settlements land in your bank rather than ours. The server reads the demand and refuses unless the requested amount equals the outstanding balance to the paisa, and the gateway callback is verified with an HMAC-SHA256 signature under a constant-time comparison before any receipt is written. Enter your UPI ID once and the counter produces a real scannable QR carrying the exact amount, plus a printable A4 poster for the desk — but a member of staff still records the payment afterwards, because nothing reads your bank statement back.
Tests, marks and report cards
Schedule a test paper by paper against a batch; two papers on the same batch at the same time will not publish, and two less than about a day and a half apart are flagged while you are still editing. Mark entry takes a lease, so a second faculty member opening the same batch and subject sees who holds it and can only take over explicitly, stamped into the record. A report card is then generated from the marks entered — per-subject table, totals, percentage, a letter grade on eight fixed bands, and the student’s rank within their own batch. Marks are entered by a person; there is no OMR sheet and no online test engine.
Attendance registers, shortage letters and the gate
Mark a batch on the keyboard across present, absent, late, half day, leave and medical, with anyone left unmarked counted present. A monthly register per batch prints for checking. Students below three quarters of the working days are listed and one press produces a warning letter as a PDF to the guardian on the record, or a ZIP for the whole list. For a gate count, readers of the ZKTeco and eSSL lineage push punches over the iClock protocol they already speak, with rules that turn a punch into a present, a late or a half day and a per-person punch chain you can walk when a mark is disputed. The reader is yours to supply.
Timetable and faculty slots in one centre
Define the period structure once, then build each batch’s week against it. A faculty member booked twice, a batch booked twice and a room booked twice are all refused at the point of entry rather than reported after you publish, and a substitution board covers the evening someone cannot come in. This is the real half of what was previously sold as "multi-batch and branch scheduling": collision-free allocation of rooms and faculty across your batches, within one centre.
Study material and the student portal
Notes, worksheets and PDFs your faculty upload appear at the top of the subject in the student’s own portal and open in an in-app reader rather than a browser tab; a linked drive folder or video opens where it lives. Alongside them, NCERT chapter PDFs are served from the official ncert.nic.in files with per-chapter read tracking — that catalogue is seeded per board by us on setup, and until it is a class simply shows nothing catalogued. Students also see their timetable, published results, attendance, fee dues and notices, can pay fees there, and can raise a doubt that lands in a staff inbox.
What it does not do for a coaching institute
Four of these were previously claimed on this page. They are listed here at the same size as everything above, because a retraction in small print is not a retraction.
One centre, not several branches
If you run more than one centre, Elevate does not yet join them. The data model has the shape for it — a multiple-campuses toggle at setup, a campuses array on the school record, and an action in the auth store that would switch the active school — but nothing in the interface ever calls that action and nothing writes the campuses array, so in practice you get one active school with no way to switch. Two centres means two separate setups today, with no consolidated register, no cross-centre fee report and no shared faculty roster.
No test-series analytics, and no percentile
There is no OMR sheet, no scanner, no online test engine, no chapter-wise weakness analysis and no per-question timing, so there is nothing a speed breakdown could be computed from. There is also no national or city percentile, and there cannot be: every collection is scoped to your institute, so the largest cohort any calculation can see is your own students. What exists is a rank within the batch on the report card. If your pitch to parents is an all-India rank after every mock, Elevate does not produce one.
No enquiry desk and no counselling pipeline
A walk-in enquiry, a counsellor follow-up call, a conversion rate, a scholarship-test shortlist — none of these has a screen. Once you decide to admit, the admission form and the register handle everything after that; everything before it happens in your notebook or your existing CRM. The word "CRM" does appear as a module key on our own pricing page, which is a packaging label rather than a shipped feature, and it is being corrected.
No honorarium calculation, and no payslip
There is no hourly or per-lecture faculty pay calculation, no student feedback rating and no syllabus-completion meter. Staff records and per-employee salary structures are real, but a monthly payroll run cannot be finished: both calculation paths require a finalised monthly attendance summary and nothing currently mounts the screen that finalises one. Treat payroll as unavailable rather than nearly ready.
No reception counter for material or merchandise
There is no barcode scanning anywhere in the product — the only scannable-code field is a typed ISBN on a library book. A product catalogue and a point-of-sale screen do exist in the codebase, but they have no menu item and no link from anywhere in the application, so they are reachable only by typing the URL. We are not going to describe a screen your receptionist cannot navigate to as a distribution workflow.
No SMS, no WhatsApp, no parent login
Notices reach the noticeboard and the student portal. They do not go out as SMS or WhatsApp — there is no SMS integration, and the WhatsApp credentials in the codebase are placeholders. Guardians are records on the student, not accounts: there is no parent portal, no native app and no push notifications.
Choosing "Coaching" at setup records it, it does not reshape the product
Setup asks whether you are a school, a college, both, or a coaching institute, and stores the answer on your school record. Nothing branches on it. You get the same modules, the same screens and the same vocabulary as a school — which is workable, because batches map onto classes and sections and tests map onto exams, but it is not a coaching-specific build and we are not going to imply that it is.
Elevate ERP is built by Omniflux. There is no named support rota and no response-time commitment; questions go to [email protected]. If anything on this page does not match what you are shown in a demo, that is a defect on our side — tell us and it gets corrected here.
The modules behind this
Descriptions are read from the module index, so they cannot drift from what all twelve modules say about themselves.
Students
Admission through to alumni on one record: the admission form, documents, bulk operations for the work that is genuinely bulk, and a student portal students sign into themselves.
Fees
Fee heads, concessions and automated demand generation, then a cashier session that reconciles at the end of the day. A receipt is tied to the demand it settles, so what is outstanding is derived rather than tracked separately.
Examinations
Blueprint a paper, schedule the exam, enter grades on a keyboard-driven grid, and generate report cards from the marks already in the system. Papers can be edited in a Word-style editor and kept in a reusable library.
Attendance
Fast per-class entry, a monthly register that finalises, and an eligibility engine that turns a shortage into a letter you can send. Leave is recorded against the same record, so a shortfall reflects approved absence.
Timetable
A grid built against real periods and teacher loads, with conflict detection while you edit rather than after you publish, and a substitution board for the morning a teacher calls in sick.
Notices
Publish a notice against an audience built out of the register — the whole school, named classes, named sections, named students — instead of a distribution list somebody maintains by hand. Students read it on their dashboard notice board and their messages page, which are the surfaces that exist.
See it against your own batches
A demo on your batch names, your instalment plan and your last test — so you can check the receipt and the report card rather than a screenshot.